Sovereign State Creative

Effective Date:

October 11, 2026 · Last updated: October 12, 2026

1. Introduction

This Privacy Policy explains how Sovereign State Creative (“we,” “us,” or “our”) collects, uses, and protects information when you visit sovereignstatecreative.com (the “Sovereign State Creative”), submit an inquiry, or engage us for branding or website design services (the “Services”).

By using the Site or engaging our Services, you agree to the collection and use of information in accordance with this policy. If you do not agree, please do not use the Site or our Services.

2. Information We Collect

We collect information in the following ways:

• Information you provide directly: your name, email address, and any project details you share through our contact form, discovery call, onboarding questionnaire, or email.
• Newsletter / lead signup: Our website includes an email signup form. If you join our list, we collect your name and email to send brand tips and launch updates.
• Payment information: when you pay a deposit, final balance, or retainer fee, payment is processed by Stripe. We do not collect or store your full card number, CVV, or bank account details — Stripe handles that directly and provides us only with confirmation of payment, the amount, and limited billing details (such as name and billing email).
• Project assets: logos, photos, copy, brand materials, and site content you provide for the purpose of completing your project.
• Automatically collected information: standard technical data such as IP address, browser type, and pages visited, which our hosting provider and website platform may log for security and performance purposes.

3. How We Use Your Information

We use the information we collect to:

• Respond to inquiries and schedule discovery calls
• Our contact form sends your answers to our business email. We use them only to respond to your inquiry and prepare your proposal.
• Prepare proposals, contracts, and invoices
• Deliver branding and website design Services, including sharing necessary materials with subcontractors who work on your project
• Process payments and manage retainer billing
• Send project updates during an active engagement
• Send occasional marketing content (tips, portfolio pieces, offers) to subscribers and past clients, which you may unsubscribe from at any time
• Request testimonials after project completion
• Maintain records for accounting, legal, and tax purposes

4. Third-Party Service Providers

We rely on trusted third-party platforms to run our business. Each provider processes certain personal information on our behalf, governed by its own privacy policy:

• Stripe — payment processing for deposits, final payments, and retainer billing.
• Flodesk — email marketing and list segmentation (new leads, active clients, past clients).
• Our website platform and hosting provider
• Loom — recorded video walkthroughs shared with clients during the design process.
• Trusted subcontractors, only when needed for your project, with access limited to the files they need for larger or overflow website builds. Where this applies, that developer may be given limited access to your project files and site solely to complete the agreed work, and is expected to handle your information responsibly.

5. Cookies & Website Tracking

Our site currently uses only functional cookies needed for it to work and to remember your cookie choices. We do not use analytics or advertising cookies. If that changes, we will update this policy and ask for your consent first. You can change your choices anytime using the Manage Consent button.

6. Data Retention

We retain inquiry and client information for as long as needed to provide the Services, maintain accurate business and tax records, and fulfill the purposes described in this policy. Contacts in our marketing list are retained until you unsubscribe or request removal. Completed project files and assets are retained for a reasonable period after launch in case you need them again, after which they may be archived or deleted.

7. Your Rights & Choices

Depending on where you live, you may have the right to request access to, correction of, or deletion of your personal information, or to opt out of marketing communications. You can unsubscribe from marketing emails at any time using the link in those emails, or by contacting us directly at the email below. We will respond to reasonable requests within 30 days.

8. Testimonials

If you provide a testimonial after your project is complete, we may feature your name, business name, and feedback on the Site or in marketing materials. We will not publish a testimonial without your permission.

9. Children’s Privacy

Our Services are intended for business owners and other adults. We do not knowingly collect personal information from children, and our Site is not directed at children.

10. Data Security

We take reasonable steps to protect the information you share with us, including relying on providers like Stripe and Flodesk that maintain their own security standards. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. The “Effective Date” below will be updated accordingly. Continued use of the Site or our Services after changes take effect constitutes acceptance of the revised policy.

12. Contact Us

If you have questions about this Privacy Policy or how your information is handled, contact us at hello@sovereignstatecreative.com.